Invicta Photographic Club: Club Constitution

Club Constitution and Rules


1	The Club shall be called the Invicta Photographic Club.
2	The object of the Club shall be to promote and encourage photography.
3	The Club's season normally runs from September to April/May, with ad hoc meetings during the period between May to August.
4	The Club meets during the season on Thursday Evenings from 7:15 for 7.30 to about 10 PM. A programme of meetings is published prior to the start of each season.
5	The Club's financial year runs from 1st July to 30th June.
6	The Annual General Meeting is normally held at the end of the Club season during April. A Special General Meeting may be called at any time, by the committee, in writing. Not less than 10 days’ notice shall be given to the members of either an Annual General Meeting or a Special General Meeting. A quorum shall be 20% of the members. A proposal at these meetings is carried by a majority vote of the members present at the meeting.
7	A Special General Meeting may be called by a group of 10 ordinary members. A quorum shall be 20% of the members.
8	Annual subscriptions are determined by the Club during the Annual General Meeting.
9	The annual subscription is due on 1st September each year and must be paid by 31st Oct at the latest and if not paid by that date, membership shall be deemed to have terminated.
10	A member is a person who has paid an annual subscription for the current season or one who has been awarded free membership by the Club in recognition for services to the Club.
11	The officers of the Club are:
	Chairman
	Vice Chairman
	Secretary
	Treasurer
	Committee members are:
	Membership Secretary,
	Programme Secretary,
	Internal Print Secretary,
	Internal Projected Image Secretary
	External Competition Secretary.
	At times these functions may be combined.
12	The affairs of the Club are managed by the Club Committee, consisting of Officers and additional members, who are elected at the Annual General Meeting. The Committee meets as and when required. The Committee may co-opt Club members onto the committee who shall have full voting rights. A quorum consists of four officers one of whom must be Chairman or Vice Chairman, plus any other two Committee members. If there is a vote then a proposal is carried by a majority vote of those present.
13	All members of the Committee must retire annually, but are eligible for re-election each year.
14	The Secretary conducts the correspondence of the Club and keeps the minutes of the Committee and General meetings.
15	The Programme Secretary arranges the annual programme and presents a report to the Club.
16	The Membership Secretary enrols members and maintains contact with them.
17	The Treasurer collects subscriptions and moneys owing, pays bills and insurance premiums and keeps the Club accounts, recording income and expenditure as authorised by the committee and prepares the accounts for audit and records for the Club members.
18.	The Competition Secretaries are responsible for the collection, administration and submission of images for their relevant competitions in accordance with the competition rules and the prompt storage and reporting back of results for publishing to Club members. This responsibility also includes arrangements for the transportation of entries to Judges, where a preview has been requested, and to and from external competitions, where necessary.
19	Amendments to Club Competition Rules may be proposed for consideration and approval at the AGM or an SGM. Club competition Rules may be temporarily amended by a vote of the Committee during the Club year, but must be submitted for adoption at the next AGM. Notice of any such changes is to be reported at the earliest opportunity to members by an announcement and notice at the next meeting, published in the Club’s newsletter “Aperture”, displayed on the website, and sent to individual members by emails and by whatever other means seems appropriate to the committee.
20	No alteration or amendment shall be made to this constitution except at the Annual General Meeting or a Special General Meeting called for that purpose. Such alterations or amendments shall require the approval of not less than two-thirds of the members present.
21	Dissolution of the Club. The decision to wind up the Club can only be taken at a Special General Meeting or an Annual General Meeting of the Club. In the absence of a quorum at such a meeting, a motion signed by 10 members or 10% of the membership, whichever is greater, shall constitute the same decision. After discharging the debts and liabilities of the Club, the remaining assets are to be given or transferred to a voluntary organisation or charity having similar objectives to those of the Club.